How do I create and schedule Microsoft Teams meetings?

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Microsoft Teams meetings

We recommend installing the Microsoft Teams desktop application for best results. If you’re using a University of Worcester laptop then MS Teams should be pre-installed.

For full functionality when joining Microsoft Teams meetings, you will need a webcam with an integrated microphone so that you can be seen and heard.

Most laptops will have a built-in webcam and microphone. If you have a desktop PC then you will need a USB webcam to plug into an available USB port on your device. Alternatively, you can use a mobile device if you have a smart phone or tablet.

Please note: You can join a meeting without a webcam or microphone, but you won’t be seen or heard. You can see use the chat function to interact with the meeting participants.

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Schedule a meeting via Teams

You can schedule a Teams meeting via the Teams Calendar.

1. First, select the ‘Calendar’ tab on the left-hand side of the Teams application.
2. Select ‘+ New meeting’ in the top-right corner of the ‘Calendar’ section.

You’ll need to enter some details for the meeting before it’s ready to send.

3. Set a title, meeting recipients, time and date, meeting description as well as some optional fields
4. Once you are ready to send the meeting request to the recipients, press ‘Send’ in the top right corner

The meeting will appear in your calendar in both Teams and Outlook once it has been created. An email will be sent to all meeting recipients and the meeting will appear in their calendars.

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Schedule a meeting via Outlook

You can also schedule a Teams meeting via your Outlook calendar.

1. First, navigate to the calendar section of Outlook by selecting the calendar icon in the bottom-left corner.
2. Select the ‘New Teams Meeting’ button from within the ribbon bar of the Outlook application.
3. Set a title, meeting recipients, time and date, meeting description as well as some optional fields.
4. Once you are ready to send the meeting request to the recipients, press ‘Send’ in the top-left corner.

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Information source

https://support.microsoft.com/en-us/office/schedule-a-meeting-in-teams-943507a9-8583-4c58-b5d2-8ec8265e04e5

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