IT Policies

IT Regulations

The regulations detailed in this document apply to anyone using IT Resources for any purpose at the University, including staff (temporary and permanent), students and visitors. This includes personally owned equipment connected to the University’s network from an external location, or on UW premises.

IT Regulations v2.7

IT Hardware Policy

The purpose of this policy is to provide guidance for the procurement, management and disposal of all IT hardware for the University of Worcester. The policy covers IT hardware purchases relating to the annual planning cycle, ad hoc purchases or upgrades of computer desktops, laptops, iMacs and MacBooks, and peripherals and tablets.

IT Hardware Policy v1.2

Local Administration Policy

This Policy sets out the responsibilities of the University, its staff and its students to comply fully with the process to request and use of local administrator accounts.

Local administrator accounts provide elevated privileges on University computing devices. This allows users to gain significantly greater access to systems, applications and data.

The purpose of this policy is to:

• Reduce our exposure to Cybersecurity threats.
• Meet GDPR/Data Security obligations.
• Prevent inappropriate creation and use of local administrator accounts.

This policy applies to all University of Worcester Staff, Students, Contractors and Guests.

Local Administration Account Policy v2

Staff Mobile Phone Policy

The University recognises that to ensure the most effective running of services, communications and business activities, it is necessary for some staff to have access to mobile communication devices.

The purpose of this guidance is to:

• Ensure that the purchase and use of all mobile devices on behalf of the University is correctly assessed, authorised and monitored.
• Establish the expectations and responsibilities placed on all University mobile device users.

Staff Mobile phone policy v2.1

Microsoft Teams Policy

This Policy sets out the responsibilities of the University, its staff and its students to comply fully with relating to the administration and use of Microsoft Teams at the University of Worcester.

This policy applies to all University of Worcester Staff, Students, and Guests.

Microsoft Teams Policy v2

OneDrive for Business Policy

This Policy sets out the responsibilities of the University, its staff and its students to comply fully with relating to the administration and use of the OneDrive for Business at the University of Worcester.

This policy applies to all University of Worcester Staff, Students, Contractors and Guests.

OneDrive for Business Policy v2

SharePoint Policy

The main objective of this document is to set guidelines related to the use and administration of
the SharePoint at the University of Worcester.

SharePoint Policy v6

Software Policy

The purpose of this policy is to ensure that the University can manage its software assets effectively, securely and in accordance with legal regulations, licensing rules, and auditing requirements.  

This policy applies to any software whether obtained under ‘shareware’ or ‘freeware’ arrangements or acquired under suppliers’ educational support agreements that is installed as part of the staff or student software image.  This policy does not cover software hosted via a third party (Software as a Service - SaaS) or corporate systems such as Finance, HR, Accommodation and Student Records and the environments on which they run. 

Software Policy v1.1