File storage

IT Service

Which platform should I use?

Several file storage options are available to use at the University of Worcester.

It’s important that you use the appropriate platform when storing work files, we strongly encourage the use of cloud storage where possible.

Departmental/school files

Business-critical data should be stored on your Departmental SharePoint site. If you do not have a site yet, please use the O: Drive or request a SharePoint site via the IT Service Desk portal.

Personal work files

Store work files that aren’t business-critical to your department/school using OneDrive for Business.


Select a storage platform to learn more:

OneDrive for Business
OneDrive for Business

OneDrive for Business is one of Microsoft’s cloud storage solutions within the Microsoft 365 suite.

You can use OneDrive for Business to store and share your personal work files that aren’t business-critical.

SharePoint sites
SharePoint sites

SharePoint is one of Microsoft’s cloud storage solutions within the Microsoft 365 suite.

Departmental SharePoint sites are designed for storing business-critical files required by your department/school.

O: Drive
O: Drive

The O: Drive is our on-site Departmental storage solution and requires our wired corporate network connection or Windows Virtual Desktop to access.

You can use the O: Drive to store your department/school’s business-critical files.


Portable storage

We advise to use cloud storage solutions where possible such as OneDrive for Business however we understand that sometimes there’s no choice but to use portable storage media such as a USB flash drive or an external USB hard drive.

If you have a requirement to use portable storage media please ensure that it is protected using BitLocker.

Learn more about using portable storage safely


Information Assurance

Information Assurance covers a range of information related legislation including information security, data protection, document and record management and freedom of information. Information systems and the processing of data, both personal and non-personal, underpin the University’s activities and are essential to its teaching, research and administrative functions. 

It is therefore essential that all members of the University play their part in safeguarding the availability, integrity, confidentiality and authenticity of the information they hold or access.

For more information about information security and data assurance, please visit the Information Assurance website.

Learn more about Information Assurance

Records and Document Retention Schedule

The Records and Document Retention Schedule describes the time periods for which records should be retained by the University in order to comply with operational and legal requirements, including data protection legislation.

The Retention Schedule relates to both paper and electronic records (hard and soft copies).

Learn more about the Records and Document Retention Schedule


Mandatory training

UCISA Information Security Awareness Training

This course is available via LearnUpon. This is a self-paced course aimed at developing a broad awareness of Information Security issues among University staff. It lasts approximately 100 – 110 minutes including a test at the end.

Learn more about this course

Optional training

GDPR, Data Protection, FOI and Information Security

This staff development workshop presents an overview of data protection legislation and sets out the University’s legal obligations. Practical guidance for staff is provided to enable best practice when dealing with personal data.

Learn more about Staff Development Workshops

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