Our feature roundup contains curated highlights from the Microsoft 365 roadmap to help you identify value-adding tools and features that can help to improve the way you work.
We’re pleased to announce the launch of our monthly Microsoft 365 roundup. Our feature round up is designed to help you stay up-to-date with the latest features and changes to the Microsoft 365 apps.
This month's update focuses on a range of new and updated Microsoft Teams features and the Bookings with me scheduling tool.
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IT Service have launched the Microsoft Learning Pathways portal which gives all University staff and students access to official and up-to-date Microsoft 365 training content.
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To view usage data for your site, click the settings gear and then click Site usage.
The following information is available on the site usage page:
More information please see the following Microsoft link:
You can create a CSV file of every unique file, user, permission and link on a given SharePoint site. This can help you understand how sharing is being used and if any files or folders are being shared with guests. You must be a site owner to run the report.
When you run the report, the CSV file is saved to a location of your choosing on the site.
For items shared with direct access, the report contains one row for each user / item combination. SharePoint groups are shown in the report, but not individual users inside them.
For items shared with a link, the report contains a row for each signed-in user who has used the link or has been sent the link through the sharing dialog. Links emailed directly that haven’t been clicked, and Anyone links are not included in the report.
The report contains the following columns:
Please note that this process can take some time and will depend on the complexity of your site. You will receive a confirmation via email once the report is ready.
To access the report, click on the link in the confirmation email. Alternatively, select the gear icon to access the settings, choose Site Contents then click on the ‘Documents’ document library. Select the Sharing Reports folder then click on the CSV file to open it.
To make the report easier to read you can use filters in Excel to filter out entries such as site owners, members and visitors. This will narrow the report down to the generated sharing links.
For more help with filtering an excel spreadsheet, please see the following Microsoft support page:
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