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How do I scan to OneDrive for Business?

Published: 16 July 2021 Last updated: 21 December 2021

IT Service

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How do I scan to OneDrive for Business?

You can scan documents directly to your University OneDrive for Business cloud storage space from any of the multi-function devices available across the University campus, as well as at The Hive by following the steps below.

To scan a document visit a Multi Function Device and load your original document(s) into the top feeder (please remove all staples or paperclips first) face up or use the flatbed area to arrange your document and follow the steps below:

  1. Log into the printer by scanning your ID card or by typing in your login details
Printer Login screen.
  1. When you log in click on ‘Scan‘ to move into the scanning screen
Print Jobs options screen
  1. Select ‘UW OneDrive‘ as the destination
Scan to options page
  1. The filename screen will then display, you can click on ‘Settings‘ to adjust how the scan will be performed, or click ‘Scan‘ to proceed.
Filename screen.
  1. In the Scanning options page, you can change many options for your scan for example changing the file type so the scan is saved as a PDF, TIFF or JPG.

If you need help with any of the available options, please contact us via the IT Service Desk.

  1. Click ‘Scan‘ when ready.
Scan options page
  1. When your scan is done, you will get the Pages Complete screen. If you have more pages you wish to add to this particular scan click ‘Scan more’ and they will be added together, otherwise click ‘Send‘ to transfer the file to OneDrive.
Pages complete screen

Note: Once you have completed your scanning remember to press ‘Log out’ to end your session.

If you have not used this service before then you’ll need to complete a simple registration process explained below. You can do this after sending your first scan. You will receive an email asking you to confirm that you are happy to for scans to reach your OneDrive. It can take up to 15 minutes for the email to reach you after a scan.

If you have used the Scan to OneDrive service before then the link will work without permissions.

Papercut permissions email

This email will be sent from scans@papercut.com. The subject text will read “Authorize Scans for PaperCut MF to save to you OneDrive for Business”. Click on the green link to authorise the link between OneDrive and Papercut.

  1. Once the link is complete you will get a screen to inform you it is done seen below:
Successful link screen.
  1. When you can to OneDrive Papercut will create a folder calls ‘Apps’ on your OneDrive, in this folder you will find a folder called “Scans for PaperCut MF” which will contain your completed scans.

If you require any help with scanning to OneDrive for Business, please contact us via the IT Service Desk.

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