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How do I restore previous versions of documents in SharePoint?

Published: 1 July 2021 Last updated: 21 December 2021

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Departmental SharePoint sites save new versions of files each time the document is saved. Up to 500 versions are stored, allowing you to restore documents back to previous versions.

Please note: This feature is only available for Office documents, this option is not available for folders.

  1. Right click on the document you wish to restore to a previous version.
  2. Select Version history from the context menu.
  3. You’ll be presented with a dated list of document versions.
  4. Once you’re satisfied that you know which version you’d like to restore, hover the mouse of the dates then click the arrow to reveal the context menu.
  5. Select Restore.

Note: If you’re unsure if it’s the correct version, select View/Download to open the file. This is also useful for copying content from a previous version of a document.

When restoring document versions a new version will be created meaning that you will never lose any versions whilst performing this process. We do not recommend deleting document versions.

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