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How can I work with colleagues to create, edit, and review forms in Microsoft Teams?

Published: 3 February 2022 Last updated: 16 February 2022

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Forms in Microsoft Teams

In Microsoft Teams, easily set up a Forms tab, create a new form to collect responses, add an existing form to collect responses or show survey results, collaborate with your team on a form, create notifications for your form, or conduct a quick poll just for your team.


Conduct a poll within your team

With Microsoft Forms, you can create an instant, real time poll in seconds within your Microsoft Teams app.

  1. Go to the Teams channel or chat window in which you want to include a quick poll. At the bottom of your Teams app, click Forms.

    Note: If you don’t see the Forms icon, click Messaging extensions , and then select Forms.
Forms icon in Microsoft Teams
  1. Add your question and options, and then click Next.
Forms quick poll results in Microsoft Teams
  1. Preview your poll, and then click Edit if you want to make changes, or click Send if you’re ready to post it.

As people in your group take the poll, you’ll see real time results in your group conversation.


Work with your team members to create and edit a form

In Microsoft Teams, you can add a Forms tab so you can create a new form or add an existing one that your entire team can edit.

Add a Forms tab to create a new form 

  1. In Teams, go to the channel you want and click Add a tab Add button.
  2. Under Tabs for your team, click Forms.
  3. In the Forms tab configuration page that opens, choose Create a shared form that your team can edit, then provide a name for your new form.
  4. Post to the channel about this tab is automatically checked so you can immediately share your new form with your team. If you don’t want to share it right away, deselect this option.
  5. Click Save.

You are now ready to work with your team to create this form.


Add an existing form to collect responses, show survey results, or collaborate with your team

  1. In Teams, go to the channel you want and click Add a tab Add button.
  2. Under Tabs for your team, click Forms.
  3. In the Forms tab configuration page that opens, choose Add an existing form.
  4. In the Search field, type in the name of the form you want to add or select from the list below the field.
  5. In the dropdown list below Add an existing form, choose whether to Collect responsesShow results, or Collaborate.
  6. Post to the channel about this tab is automatically checked so you can immediately share your new form with your team. If you don’t want to share it right away, deselect this option.
  7. Click Save

If you select Collect responses, the form will be in “Fill” mode, so you’ll see Fill in front of the title to let you know you’re in the process of collecting responses from your team. Example: Fill | Survey: Feedback on the New Tour.

Forms tab in Microsoft Teams that shows a form in "Fill" mode

If you select Show Results, you are sharing the results of a form with your team, and the form will be in “Results” mode. You’ll see Results in front of the title to let you know responses have been collected and you’re now sharing those results with your team. Example: Results | Survey: Feedback on the New Tour.

Forms tab in Microsoft Teams that shows a form in "Results" mode

If you select Collaborate, you and your team can edit an existing form. You’ll see Edit in front of the title to let you know the form is open for edit. Example: Edit | Survey: Feedback on the New Tour.


Further information

https://support.microsoft.com/en-us/office/work-with-colleagues-to-create-edit-and-review-forms-in-microsoft-teams-333b97a3-41d9-48bc-a1cb-84a96bd44e14

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