The November Microsoft 365 feature roundup covers a wide range of helpful updates in SharePoint, OneDrive, Microsoft Teams, Planner and To Do, Viva Insights and Whiteboard.
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To view usage data for your site, click the settings gear and then click Site usage.
The following information is available on the site usage page:
More information please see the following Microsoft link:
You can create a CSV file of every unique file, user, permission and link on a given SharePoint site. This can help you understand how sharing is being used and if any files or folders are being shared with guests. You must be a site owner to run the report.
When you run the report, the CSV file is saved to a location of your choosing on the site.
For items shared with direct access, the report contains one row for each user / item combination. SharePoint groups are shown in the report, but not individual users inside them.
For items shared with a link, the report contains a row for each signed-in user who has used the link or has been sent the link through the sharing dialog. Links emailed directly that haven’t been clicked, and Anyone links are not included in the report.
The report contains the following columns:
Please note that this process can take some time and will depend on the complexity of your site. You will receive a confirmation via email once the report is ready.
To access the report, click on the link in the confirmation email. Alternatively, select the gear icon to access the settings, choose Site Contents then click on the ‘Documents’ document library. Select the Sharing Reports folder then click on the CSV file to open it.
To make the report easier to read you can use filters in Excel to filter out entries such as site owners, members and visitors. This will narrow the report down to the generated sharing links.
For more help with filtering an excel spreadsheet, please see the following Microsoft support page:
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