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How can I set up automatic out of office replies?

Published: 26 November 2021 Last updated: 16 February 2022

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How to set your out of office?

An automatic reply, also known as an out of office reply can be set to let other people know when you’re not available to respond to emails.


Set up an automatic reply (Microsoft Outlook)

  1. Select File > Automatic Replies.
  2. In the Automatic Replies box, select Send automatic replies.

Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you’ll need to turn off automatic replies manually.

  1. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.
  1. Select OK to save your settings.

Turn off automatic out-of-office replies

When Outlook is setup to send automatic replies, you’ll see a message under the ribbon with this information. Select Turn off to disable automatic out-of-office replies. If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings.

Video: Set-up auto-reply / out of office (microsoft.com)


Schedule an out of office status in Teams

Set up an out of office status and message to let your teammates know you’re not working or on annual leave. When teammates send you a chat message, they’ll see your out of office reply and know you’re unavailable. Your out of office status will also sync with automatic replies in your Outlook calendar.

Schedule an out of office status in Teams

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