The IT Service will shortly begin the process of deploying the Windows 11 operating system out to computers within the […]
December's Microsoft 365 feature roundup focuses on updates in Microsoft Teams.
The first time you login to your University of Worcester student account, you will be prompted to register for Multi-Factor Authentication (MFA).
This post is one of an ongoing series from the IT Service, to consolidate our updates to University’s staff and […]
OneDrive is a cloud-based storage solution that’s an essential part of Microsoft 365. It provides University staff and students with a secure and convenient place to store, share, and collaborate on personal work files.
With OneDrive, you can access and update your files from any device that supports it, including mobile devices, Macs, PCs, and web browsers. This makes it easy to work with colleagues and external partners in real time, no matter where you are.
There are several reasons why you should consider using OneDrive for your personal work documents and files:
OneDrive is ideal for storing your personal work files and documents that are not critical to your department, school, or area. Examples of documents that can be stored in OneDrive include return-to-work forms, appraisal forms, and DSE assessments.
For business-critical data that’s essential to your department, school, or area, it’s important to store it in a location that promotes collaboration and helps ensure business continuity. Storing data in silos or on individual devices can create unnecessary risks and make it harder to access critical information when you need it.
SharePoint sites are a great option for storing business-critical data because they provide secure, centralised locations for sharing and collaborating on documents with colleagues. By using these shared storage options, you can help ensure that important information is readily available to those who need it, even if one team member is unavailable or a device is lost or stolen.
For more information about the appropriate storage and retention of data, please visit the Information Assurance website.
Visit the Information Assurance website
You can access OneDrive via your web browser by clicking on the OneDrive for Business link under the Applications section of the staff portal.
Alternatively, navigate directly to Office.com then select the app-launcher in the top-left corner (9 dots). Select OneDrive from the list to navigate to the app.
Learn more about accessing OneDrive via a web browser
With the OneDrive sync app, you can synchronise files between your computer and the cloud, allowing you to use your installed desktop applications to work with your OneDrive files.
Please note that this is only permitted on University of Worcester devices for security reasons.
Learn more about the OneDrive sync app
Microsoft 365 provides best-in-class apps and powerful cloud services with accessibility built-in. Designed to meet the needs of people around the globe with different abilities, the features within the Microsoft 365 apps ensure everyone can create, communicate, and collaborate on any device.
To make OneDrive even more accessible, you can use keyboard shortcuts specifically designed for OneDrive for work or school. Additionally, Microsoft provides accessibility support for Windows and OneDrive, and you can set up your device to work with accessibility features in Microsoft 365.
Accessibility support for OneDrive
All data deposited in the University’s OneDrive service is stored within Microsoft’s data centres located in the EU. The University retains full ownership and control over the data and is satisfied that the data is properly secured and protected.
The contractual agreements between Microsoft and the University have been negotiated by the JISC on behalf of the UK HE sector and abide by all relevant UK and European legislation.
In addition, the UK Government has granted Microsoft Azure and Microsoft Office 365 “OFFICIAL” accreditation. This means that they are accredited to hold or transact public sector data for business conducted at the OFFICIAL level of Security Classification.
All Office documents and other files stored in your OneDrive space will become inaccessible to you when you leave the University and will eventually be deleted. It is therefore your responsibility to ensure that you obtain copies of any documents or files you require before you leave the University.
If you require further assistance with this, please contact us via the IT Service Desk.
Find more guides and answers in the OneDrive section of our FAQs.
OneDrive guides & FAQs
Visit our IT Training portal to learn about the available training for OneDrive.
Learn more about OneDrive training
The OneDrive policy can be found on the IT Service policies page.
Read our OneDrive policy