Skip to main content

IT Service

What is OneDrive?

OneDrive is an integral part of Microsoft 365, it provides a place in the cloud where University staff can store, share and sync personal work files.

You can update and share your files from any device that supports OneDrive this includes mobile devices, Mac, and PC as well as in a web browser. This will allow you to collaborate with colleagues and external partners in real time.


Why should I use OneDrive?

There are many benefits to storing your personal work documents and files in OneDrive.

  • OneDrive is safe and secure
  • Integrates with Microsoft 365 apps
  • Access your data from any device/anywhere (internet connection required)
  • Share and co-author files in real-time with colleagues and external partners
  • Protect yourself from data loss
  • Robust data recovery features are available
  • View file activity information

Storage quota

Staff accounts have access to 5TB of OneDrive cloud storage.

That’s over 10 times the storage capacity of the average University laptop!

When syncing your OneDrive, Files On-Demand allows you to access all of your OneDrive files without running out of space on your laptop.

To learn about syncing and how Files On-Demand works please see the FAQs.

OneDrive FAQs


An inclusive, accessible Microsoft 365

Microsoft 365 provides best-in-class apps and powerful cloud services with accessibility built-in. Designed to meet the needs of people around the globe with different abilities, the features within the Microsoft 365 apps ensure everyone can create, communicate, and collaborate on any device.

Accessibility support for OneDrive


Frequently Asked Questions

How do I access my University OneDrive account?

To access your University-issued OneDrive account, you will need to sign in with your University of Worcester staff credentials.

Via a web browser

You can access OneDrive via your web browser by clicking on the OneDrive for Business link under the Applications section of the staff portal.

You can also navigate directly to onedrive.com then select Sign In.

Recommended web browsers

We recommend using Google Chrome, Mozilla Firefox or Microsoft’s new Edge browser for the best experience.

Learn more about accessing OneDrive via a web browser

OneDrive sync app

With the OneDrive sync app, you can synchronise files between your computer and the cloud, so you can get to your files from anywhere.

If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you’re offline. Whenever you’re online, any changes that you or others make will sync automatically.

Please note that this is only permitted on University of Worcester devices.

Learn more about the OneDrive sync app

Is OneDrive secure?

All data deposited in the University’s OneDrive service is stored within Microsoft’s data centres located in the EU. The University retains full ownership and control over the data and is satisfied that the data is properly secured and protected.

The contractual agreements between Microsoft and the University have been negotiated by the JISC on behalf of the UK HE sector and abide by all relevant UK and European legislation.

In addition, the UK Government has granted Microsoft Azure and Microsoft Office 365 “OFFICIAL” accreditation. This means that they are accredited to hold or transact public sector data for business conducted at the OFFICIAL level of Security Classification.

What should I store in OneDrive?

OneDrive is for storing your personal work files and documents that are not business-critical to your department, school or area.

For example:

  • Return to work forms
  • Appraisal forms
  • DSE Assessments

Please do not store private non-work data on OneDrive.

For business-critical data, please use either the O: Drive or your Departmental SharePoint site.

For more information about the appropriate storage and retention of data, please visit the Information Assurance website.

Visit the Information Assurance website

What happens to my OneDrive files if I leave the University?

All Office documents and other files stored in your OneDrive space will become inaccessible to you when you leave the University and will eventually be deleted. It is therefore your responsibility to ensure that you obtain copies of any documents or files you require before you leave the University.

If you require further assistance with this, please contact us via the IT Service Desk.

Popular FAQs

Find more guides and answers in the OneDrive section of our FAQs.

OneDrive FAQs


OneDrive training

Visit our IT Training portal to learn about the available training for OneDrive.

Learn more about OneDrive training

OneDrive Policy

The OneDrive policy can be found on the IT Service policies page.

Read our OneDrive policy

Back to top