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When you share an item in your OneDrive for Business account a sharing link is generated based on the sharing settings you have selected.
It’s often useful to change these sharing permissions rather than generate new sharing links. For example, if you have provided View only access and your colleague has asked for you to update this to Edit access you can easily update the sharing link to the type of access that’s required.
Additionally, if you need to provide the same access to another colleague you can add them to the existing sharing link.
You’ll be presented with the Manage access settings.
It’s important to regularly audit your sharing permissions and remove access to items that no longer need to be shared. Auditing your sharing permissions is easy when you know where to look.
The sharing links you’ve generated will be listed under Links giving access.
Each link you’ve generated will state the link type underneath the URL.
You can copy the URL for your sharing links from this window by pressing Copy next to the link you want to copy to the clipboard.
To edit a sharing link, select the three dots … next to the link you want to make changes to.
This is useful for adding or removing users, changing the link access type, changing the password on a public sharing link or changing a links expiry date.
Direct access can be given to files an folders however we recommend that you use sharing links instead.
Depending on the type of link you’re editing you will see different options.
Once you have generated this type of sharing link, you cannot change whether it is set to Can view or Can edit. You will need to share it again with the correct permissions in this instance.
The expiry date for this link type can be changed. Click on the expiry date to open the calendar view. Select a new date to change it then press Save.
Select the password to change it then press Save. Please note that you cannot remove the password.
Select the X next to the URL to delete the link. You’ll be prompted to confirm that you are sure.
Select the drop down menu to change the Link settings. You can select either Can view or Can edit from the drop down menu. Press Save to confirm the changes.
Type a name into the ‘Specify people for this link’ field. Choose the correct person from the search results.
Select the X next to the person you want to remove from the sharing link. You’ll be prompted to confirm that you’re sure you want to remove access for this user.
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