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How does Files On-Demand work?

Published: 2 July 2021 Last updated: 17 November 2021

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Files On-Demand

With OneDrive Files On-Demand, only the files you access most regularly are stored locally on your device. This allows you to have access to all of your OneDrive for Business files without filling your devices hard drive.

Files On-Demand is enabled by default when your set up OneDrive on your University of Worcester device.

Within your OneDrive for Business sync folder you will see a Status column. This column will indicate the availability status of each file and folder.

Sync status

Conceptual image of an online only file
Online-only

Save space on your device by making files online-only.

These files are only available when you’re connected to the Internet, but don’t take up space on your computer.

To make a file Online-only, go to your OneDrive folder, right click the file / folder then choose Free up space from the context menu.

Conceptual image of a locally available file
Available on this device

When you open an online-only file, it downloads to your device and becomes locally available.

You can open a locally available file at anytime even without Internet access.

Conceptual image of an always available file
Always available on this device

To make a file always available, even when you’re offline:

  • Right-click it and select Always keep on this device.

To change a file back to an online-only file:

  • Right-click it and select Free up space.

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