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How do I join a Microsoft Teams meeting?

Published: 2 July 2021 Last updated: 25 May 2022

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Joining a Microsoft Teams meeting

You can join a Microsoft Teams meeting in a variety of ways:

  • Join by link
  • Join from your Teams calendar
  • Join in a channel
  • Join in a chat
  • Call in

Join by link

All you need to join a Teams meeting is a link. When you’re invited to a meeting you will receive an email that contains the link to join.

Select Click here to join the meeting

Select ‘Click here to join the meeting’ in your meeting invite to be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically.

If prompted select ‘Sign in’ and then enter your University of Worcester credentials to join with access to the meeting chat and more. Then, depending on the organiser’s settings, you may join the meeting right away or go to the lobby where people in the meeting can admit you.

Join from your Teams calendar

  1. Select ‘Calendar’ on the left side of MS Teams to view your calendar.
Calendar view
  1. Find the meeting you want and select ‘Join’.
    Please note: The Join button appears 15 minutes prior to the meeting start time. Alternatively, click on the calendar entry and then choose ‘Join’.

If someone starts the meeting first, you should receive a pop up notification that you can use to join the meeting.

Join in a channel

If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel. Just select ‘Join’.

A meeting in a channel with a Join button

Join from chat

If the meeting has already begun, it appears in your recent chat list.

  1. Select ‘Chat’ from the menu on the left-hand side of the MS Teams app.
  2. Under your ‘Recent’ chats you should see the meeting chat.
  3. Select the desired meeting in your chat list and then select ‘Join’ at the top of the chat.
Join from chat

Call in

If you’re unable to use the Teams app or Teams on the web, you can join some meetings by calling a phone number. 

If there’s a phone number and conference ID in the meeting invite, just dial the number to join.

Telephone numbers for calling in to meeting

The number in your invitation may not be local to you. Select ‘Find a local number’ to get one that is.

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