How do I make my email signature accessible?

Back to FAQs homepage | Back to Accessibility / Microsoft 365 / Office 365 category

Making your email signature accessible

To ensure your email signature is accessible you’ll need to add alternate text for any images you’ve added.

1. Select “Signature” then “Signatures…” to access your signatures.
2. Click on the one you want to edit.
3. Right click on the image in your email signature.
4. Select “Picture”.
5. Choose the “Alt Text” tab.
6. Type in a short description of the image into the text box.
7. Select “OK”, then press “OK” again to complete the changes.

Please note: If you can see your email signature in the ‘Compose’ window after saving the changes then this will not be up to date, you’ll need to delete this and re-add your signature to the email. Alternatively, just close the compose window and press ‘New’ to start a new email. You should find the updated signature is auto added. You can then send this to a colleague as a test.