December's Microsoft 365 feature roundup focuses on updates in Microsoft Teams.
The November Microsoft 365 feature roundup covers a wide range of helpful updates in SharePoint, OneDrive, Microsoft Teams, Planner and To Do, Viva Insights and Whiteboard.
This post is one of an ongoing series from the IT Service, to consolidate our updates to University’s staff and […]
This page will be updated as further information becomes available and the works progress – Last updated 16:50 10/11/22. Following […]
SharePoint sites provide a secure place to store, organise, share, and access information from any internet-connected device. SharePoint as a service at the University of Worcester is defined as a document storage and collaboration area. We’re using it to create cloud storage sites, allowing schools, departments and service areas to centralise their business-critical data.
For information about all of the available file storage platforms, please visit our File Storage page.
Microsoft 365 group-enabled SharePoint sites provide a central storage area for your school, department or area’s business-critical files as well as Forms, Lists, Planners and more.
There are many benefits to storing your data in SharePoint:
Site Roles
SharePoint sites feature permission groups which allows the site to be administered by site owners and shared with team members or visitors.
Document libraries
A document library provides a secure place to store files where you and your co-workers can find them easily, work on them together, and access them from any device at any time. Our standard templated SharePoint site features three document libraries:
Site owners can create additional document libraries and manage their permissions.
Site Pages
Our standard templated SharePoint site features a Homepage which can be edited by site owners. Create more pages via New button on the site homepage.
SharePoint sites are for storing and sharing your department, school or area’s business-critical data. Most of the files you would have stored in the O: Drive are now best stored on a SharePoint site to facilitate easier access and greater collaboration.
For more information about the appropriate storage and retention of data, please visit the Information Assurance website.
Visit the Information Assurance website
To request a SharePoint site, please use the request template on the IT Service Desk self-service portal called ‘SharePoint site request’.
You’ll need to decide on a site name and a minimum of 2 site owners. Once your request has been approved, your nominated site owners will be added to the site and invited to attend the ‘Getting started with SharePoint’ and ‘Administering SharePoint sites’ workshops.
Hub sites provide the means to organise and combine several SharePoint sites into logical groupings. Sites that are linked to a hub site will share a top-level navigation menu which allows easier navigation between grouped sites.
If you own several sites and you’d like to group them together using a Hub site, please log a general enquiry via the IT Service Desk.
Please provide the following information:
Site owners are responsible for adding site members and visitors. Please contact the site owners to request access. If you’re not sure who the site owners are, please contact us via the IT Service Desk for advice.
Nominated SharePoint site owners assume a level of responsibility:
For more information, please see the SharePoint policy.
IT Policies
SharePoint sites are retained indefinitely with their content managed by the nominated site owners.
Items deleted from a SharePoint site are retained in the site Recycle Bin for 93 days starting from the date of deletion.
SharePoint stores up to 500 date and time-stamped versions of your office documents allowing you to open and restore previous versions using the Version History feature.
Microsoft 365 provides best-in-class apps and powerful cloud services with accessibility built-in. Designed to meet the needs of people around the globe with different abilities, the features within the Microsoft 365 apps ensure everyone can create, communicate, and collaborate on any device.
Accessibility support for Microsoft SharePoint
Site owners
Site members
Visit our SharePoint FAQs for more user guides
We offer instructor-led training workshops for SharePoint. As part of the training, access to an example site is provided.
Learn more about SharePoint training
The SharePoint policy can be found on the IT Service policies page.
Read our SharePoint policy