Our feature roundup contains curated highlights from the Microsoft 365 roadmap to help you identify value-adding tools and features that can help to improve the way you work.
We’re pleased to announce the launch of our monthly Microsoft 365 roundup. Our feature round up is designed to help you stay up-to-date with the latest features and changes to the Microsoft 365 apps. This month's update focuses on a range of new and updated Microsoft Teams features and the Bookings with me scheduling tool.
If you’re a new student starting with us this year or even a returning student wanting to find out more […]
IT Service have launched the Microsoft Learning Pathways portal which gives all University staff and students access to official and up-to-date Microsoft 365 training content.
Organisations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organise, share, and access information from any device. SharePoint as service at the University of Worcester is defined as a document storage and collaboration area.
For further information about the available file storage platforms, please visit our File Storage page.
There are many benefits to storing your departmental, school or area-specific data in SharePoint.
We’ve launched Departmental SharePoint sites to allow staff to store and share departmental, school, or area-specific information centrally in the cloud. SharePoint allows you to work collaboratively with colleagues internal to the institution or partners external to the University.
SharePoint sites feature owners, members and visitors permission groups allowing the site to be used as a central cloud storage location for your department, school or area. In addition to site membership you can also share individual files and folders with colleagues and external partners.
A standard templated Departmental SharePoint site features three default document libraries for storing data:
Hub sites provide the means to organise and combine several departmental sites into logical groupings. Sites that are linked to a hub site will share a top-level navigation menu which allows easier navigation between grouped sites.
If you own several sites and you’d like to group them together using a Hub site, please log a general enquiry via the IT Service Desk.
Departmental SharePoint sites are for storing and sharing your department, school or area’s business-critical data. Most items you would have stored in the O: Drive are now best stored on a SharePoint site.
For more information about the appropriate storage and retention of data, please visit the Information Assurance website.
Visit the Information Assurance website
Site owners are responsible for adding new site members. Please contact the site owners to request access. If you’re not sure who the site owners are, please contact us via the IT Service Desk for advice.
All Departmental SharePoint sites should have a minimum of two and a maximum of ten site owners. Site owners have full access to all data stored on their SharePoint site.
Please report all changes in site ownership to the IT Service Desk so that we can update our records.
Nominated SharePoint site owners assume a level of responsibility:
For more information, please see the SharePoint policy.
IT Policies
To request a Departmental SharePoint site, please use the request template on the IT Service Desk self-service portal called ‘SharePoint site request’.
Once your request has been approved you will be contacted by our IT Training Analyst to arrange training if you have not already attended.
To request a hub site, log a general enquiry on the IT Service Desk and provide the following information:
To audit sharing links we recommend running a site report on a regular basis. Running a site report produces a .csv spreadsheet that will detail all of the files and folders that are currently being shared.
The following FAQ will help you learn to run the report and filter the results to aid in this process.
Departmental SharePoint sites are retained indefinitely with their content managed by the nominated site owners.
Items deleted from a SharePoint site are retained in the site Recycle Bin for 93 days starting from the date of deletion.
SharePoint stores up to 500 date and time-stamped versions of your office documents allowing you to open and restore previous versions using the Version History feature.
Microsoft 365 provides best-in-class apps and powerful cloud services with accessibility built-in. Designed to meet the needs of people around the globe with different abilities, the features within the Microsoft 365 apps ensure everyone can create, communicate, and collaborate on any device.
Accessibility support for Microsoft SharePoint
Learn more from our SharePoint FAQs.
We offer instructor-led staff development workshops for SharePoint site owners and site members. As part of the training, access to an example site is provided.
Learn more about SharePoint training
The SharePoint policy can be found on the IT Service policies page.
Read our SharePoint policy