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Microsoft 365 feature roundup – August 22

Published: 25 August 2022

News Category: Staff News

IT Service

Microsoft 365 feature roundup

August 2022

We’re pleased to announce the launch of our monthly Microsoft 365 roundup. We know it can be difficult to keep up with Microsoft and their constantly evolving set of apps and productivity tools. Our feature roundup contains curated highlights from the Microsoft 365 roadmap to help you identify value-adding tools and features that can help to improve the way you work.

This month’s update focuses on a range of new and updated Microsoft Teams features and the Bookings with me scheduling tool.

In this month’s update
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Your feedback will help to shape future Microsoft 365 feature roundups. If you found this feature roundup useful, or you have suggestions to improve it, please tell us what you think.

Microsoft Teams

Microsoft Teams: Chat with self

Users can now send themselves notes, messages, files and images/videos; helping them stay organised.

  1. Open the Microsoft Teams desktop app
  2. Navigate to the Chat tab using the app bar
  3. Look for a chat called ‘Your name (You)’.

Alternatively, select the New chat button then type your own name into the To: field.

LinkedIn integration now available in Teams 

You can now see LinkedIn profiles in one-on-one chats. To view someone’s profile, select the LinkedIn tab of the chat if they have one available. 

To learn more, see Use LinkedIn in Teams

Show as: comes to Teams

Now in Teams, when you schedule a meeting, private appointment, or annual leave, you can choose how that meeting shows in your calendar.

Just like in Outlook, you can choose from FreeTentative, BusyWorking elsewhere, or Out of Office.

To find this setting, create a new meeting via your Microsoft Teams calendar then look for Show as: at the top of your new meeting window.

Co-organiser role now available in Teams meetings

After you’ve invited people to your meeting, you can add up to 10 co-organisers to help manage your meeting. Co-organisers are displayed as additional organisers in the meeting participant list and have most of the capabilities of the meeting organiser.

To learn more, see Add co-organizers to a meeting in Teams

Microsoft Teams: Teams Q&A

Teams meetings organisers can set up Q&A in their meetings via Meeting Options in advance of the meeting. Great for large or structured meetings and training.

By enabling Q&A to any Teams Webinars or Meetings through Meeting Options, Meeting Organisers will be able to create a moderated or unmoderated Q&A experience.

To learn more, see Add Q&A to a Teams meeting or webinar

Use annotation together in a Teams meeting

Annotation—powered by Microsoft Whiteboard—helps you collaborate on things like a design or presentation while sharing your screen in a Teams meeting. 

While you’re sharing your full screen in a meeting, select Start annotation  Microsoft Teams annotation icon  in the meeting controls at the upper-middle area of your screen. The red outline around your shared screen will turn blue and all participants will see the Microsoft Whiteboard toolset at the top of the shared screen.

Everyone in the meeting can begin annotating right away, and the red pen tool is selected by default.

To learn more, see Use annotation while sharing your screen in Teams

Together mode, all together

Meeting organisers and presenters can now start Together mode for everyone in the meeting.

To change the view for everyone, select ViewTogether mode > Change scene.

While choosing a scene, make sure to check the box to Select Together mode for everyone before selecting Apply.

To learn more, see Switch views during a video call and Customize your meeting view

Microsoft Teams: Video filters

Microsoft Teams now allows you to automatically adjust your camera’s brightness to help improve your appearance in low light conditions.

  1. Open the Microsoft Teams desktop app
  2. Select Settings and more (…) in the top-right corner of the user interface
  3. Select ⚙ Settings
  4. Select the 🎧 Devices section within Settings
  5. Scroll to the bottom of the Device settings to find the Camera section
  6. Enabled the ‘Adjust brightness’ toggle switch

To learn more, see How do I adjust my device settings in Microsoft Teams? (Audio, mic and webcam)

Mention Team owners

When creating a message post in a team channel, users are now able to notify owners of the team all at once by mentioning “@Team Owners,” removing the need to mention team owners individually. “Team Owners” is automatically grouped and doesn’t require any manual maintenance.

  1. Open the Microsoft Teams desktop app
  2. Navigate to a Microsoft Teams site channel
  3. Start a post and type @team owners to mention and notify all owners of the team

To learn more, see Use @mentions to get someone’s attention in Teams

Microsoft Teams: What’s new?

You can discover the latest Teams features directly in the Microsoft Teams app.

  1. Open the Microsoft Teams desktop app
  2. In the bottom-left corner select Help > What’s new

You can also follow Microsoft’s What’s new in Microsoft Teams page.

Microsoft Bookings

Microsoft Bookings: Bookings with me

Bookings in Outlook is coming to help you reduce the back and forth in scheduling, while helping you maintain control of your calendar.

Your personal booking page will be accessible in the Outlook web calendar. You’ll be able to create custom meeting types to share with others so they can easily find a time to schedule a 1:1 meeting with you according to your availability and preferences.

Not to be confused with Microsoft Bookings which is designed for group and team scheduling, Bookings in Outlook is meant only for the owner of the mailbox and is based only on their preferences and availability.

To learn more, please visit our Microsoft Bookings page.

Microsoft 365 roundup feedback survey

Tell us what you think

Completing this feedback survey will only take a few minutes and you will help to shape future Microsoft 365 roundups. 

Please access the Form using the link below:

Microsoft 365 roundup feedback survey

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