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Bookings with me

IT Service

What is Bookings with me?

Bookings with me in Outlook is a web-based personal scheduling page that integrates with the free/busy information from your Outlook calendar. Bookings with me lets people schedule a meeting or appointment with you. You can create custom meeting types to share with others so they can easily schedule time with you based on your availability and preferences. You both get an email confirmation and attendees can update or cancel scheduled meetings with you from your Bookings with me page.

When to use Bookings with me

Bookings with me is an ideal solution for enterprise, small business, and users in education to schedule 1:1 meetings with those outside and inside their organizations. Below are a few examples of how you can use Bookings with me.

  • Schedule interviews with external candidates
  • Set up customer and client meetings
  • Schedule tech support
  • Set up office hours
  • Set up mentoring hours
  • 1:1 meetings with direct reports
  • Lunch and coffee breaks
What is Microsoft Bookings?

Please note that Bookings with me is not the same as Microsoft Bookings.

‘Bookings with me’ allows you to advertise appointments via your personal calendar while Microsoft Bookings is designed for team or departmental use. Please see our Microsoft Bookings page for more information.

How to access Bookings with me

  1. Access your University mailbox via Outlook for the web (webmail) using the link on the staff portal
  2. Select the calendar tab
  3. Select Edit bookings page

Alternatively, you can access your Bookings with me page using the following direct URL:

What do you get?

Bookings with me is comprised of an Organizer view and an Attendee view.

Organizer view 

A personal booking page where you can create meeting types that others can book with you. Custom meeting types give you the ability to customize when you want to meet and how that meeting type is shared with others. You control whether each meeting type is public to your scheduling page or is private and can only be accessed by a select group of people. You can also choose to add a Teams meeting to all meetings booked through your Bookings with me page. You can access your Bookings with me page through Outlook on the web. After you set up your page and publish it, you can share it with others. For example, you can add it to your Outlook signature.

Attendee view 

When you share your Bookings with me page with others, they will see the attendee view. If the organizer has shared their Bookings with me page link with you, you’ll be able to see all of their public meeting types. If the organizer has shared a meeting link, you’ll only be able to view that meeting.

Public meetings can be viewed and scheduled by anyone that has your Bookings with me page link. You are in control of who you share that link with. All public meeting types will be visible to anyone that has your Bookings with me page link.

Private meetings can only be viewed by people who have the link for that meeting type. The difference between public meetings and private meetings is private meetings can have different links and the links expire after 90 days. You can also set private links to expire after a one-time booking. When accessing the scheduling view for a private meeting, only that meeting type will be visible.

Frequently Asked Questions

What is the difference between Bookings and Bookings with me?

Bookings with me integrates with your Outlook calendar and can only be used for 1:1 meetings. Bookings with me is intended for scheduling meeting times with individual users. Bookings is intended for managing scheduling for a group of people.

Also, Bookings with me won’t create a new mailbox for each Bookings with me page.

Who can access my public Bookings page?

Public meeting types can be accessed by anyone that has your Bookings with me page address. You decide who you share your Bookings with me page address with.

Do people need to have a Microsoft account or Bookings license to schedule time with me?

No. Anyone can schedule time with you using your Bookings with me page, even if they don’t have a Microsoft account. You need a Bookings license to create a Bookings with me page.

What is the difference between public and private meeting types?

Meeting types can be public or private. Public meeting types are available to anyone that you share your Bookings page link with. Private meeting types are only available to people that you share the individual private meeting type with.

Private meeting types can also generate single use links. Single use links expire after their first booking.

Where is Bookings with me data stored?

Bookings with me is a feature of Outlook powered by Bookings. All data is stored within the Microsoft 365 platform and in Exchange. Bookings with me follows data storage policies set by Microsoft, which are the same policies that all Office apps follow. All customer data (including information provided by attendees when booking) is captured in Bookings and is stored within Exchange. For more information, check out Privacy: It’s all about you.

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