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OneDrive for Business

IT Service

What is OneDrive for Business?

OneDrive for Business is an integral part of Microsoft 365, it provides a place in the cloud where University staff can store, share and sync personal work files.

You can update and share your files from any device that supports OneDrive for Business this includes mobile devices, Mac, and PC as well as in a web browser. This will allow you to collaborate with colleagues and external partners in real time.

Why should I use OneDrive for Business?

There are many benefits to storing your personal work documents and files in OneDrive for Business.

  • OneDrive for Business is safe and secure
  • Integrates with Microsoft 365 apps
  • Access your data from any device/anywhere (internet connection required)
  • Share and co-author files in real-time with colleagues and external partners
  • Protect yourself from data loss
  • Robust data recovery features are available
  • View file activity information

Is OneDrive for Business secure?

All data deposited in the University’s OneDrive for Business service is stored within Microsoft’s data centres located in the EU. The University retains full ownership and control over the data and is satisfied that the data is properly secured and protected.

The contractual agreements between Microsoft and the University have been negotiated by the JISC on behalf of the UK HE sector and abide by all relevant UK and European legislation.

In addition, the UK Government has granted Microsoft Azure and Microsoft Office 365 “OFFICIAL” accreditation. This means that they are accredited to hold or transact public sector data for business conducted at the OFFICIAL level of Security Classification.

What is the difference between OneDrive and OneDrive for Business?

OneDrive and OneDrive for Business: they share a name, but they don’t offer the same things. 

OneDrive for Business

  • OneDrive for Business is online storage intended for business purposes
  • In some newer Microsoft 365 documentation, OneDrive for Business is referred to as ‘OneDrive for work or school’
  • Your OneDrive for Business account can only be accessed with your University of Worcester staff credentials and is administered by the IT Service
  • The contractual agreements between Microsoft and the University have been negotiated by the JISC on behalf of the UK HE sector and abide by all relevant UK and European legislation


  • OneDrive is free online personal storage that you get with either a Microsoft account or account

What should I store in OneDrive for Business?

OneDrive for Business is for storing your personal work files and documents that are not business-critical to your department, school or area.

For example:

  • Return to work forms
  • Appraisal forms
  • DSE Assessments

Please do not store private non-work data on OneDrive for Business.

For business-critical data, please use either the O: Drive or your Departmental SharePoint site.

For more information about the appropriate storage and retention of data, please visit the Information Assurance website.

Visit the Information Assurance website

Storage quota

Staff accounts have access to 5TB of OneDrive for Business cloud storage. That’s over 10 times the storage capacity of the average University laptop!

When syncing your OneDrive, Files On-Demand allows you to access all of your OneDrive files without running out of space on your laptop.

To learn about syncing and how Files On-Demand works please see the FAQs.

OneDrive for Business FAQs

What happens to my OneDrive for Business files if I leave the University?

All Office documents and other files stored in your OneDrive for Business space will become inaccessible to you when you leave the University and will eventually be deleted. It is therefore your responsibility to ensure that you obtain copies of any documents or files you require before you leave the University.

If you require further assistance with this, please contact us via the IT Service Desk.

Access OneDrive for Business

To access OneDrive for Business, you will need to sign in with your University of Worcester staff credentials.

Via a web browser

You can access OneDrive for Business via your web browser by clicking on the OneDrive for business link under the Applications section of the staff portal.

You can also navigate directly to then select Sign In.

Recommended web browsers

We recommend using Google Chrome, Mozilla Firefox or Microsoft’s new Edge browser for the best experience.

Learn more about accessing OneDrive for Business via a web browser

OneDrive sync app

With the OneDrive sync app, you can synchronise files between your computer and the cloud, so you can get to your files from anywhere.

If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you’re offline. Whenever you’re online, any changes that you or others make will sync automatically.

Please note that this is only permitted on University of Worcester devices.

Learn more about the OneDrive for Business sync app

Frequently Asked Questions

Find more guides and answers in the OneDrive for Business section of our FAQs.

Learn more about OneDrive for Business

Training resources

We have training resources available to help you learn and make the most out of OneDrive for Business.

Please see the available options listed below:

LinkedIn Learning

LinkedIn Learning offers a number of training courses for OneDrive for Business. To see which courses we recommend please visit our LinkedIn Learning page using the link below:

Learn more about LinkedIn Learning

Staff development workshops

Instructor-led training workshops are available for OneDrive for Business via the Staff development workshops page.

Learn more about Staff Development Workshops

Visit the IT Training Portal to discover other training resources.

OneDrive for Business Policy

The OneDrive for Business policy can be found on the IT Service policies page.

Read our OneDrive for Business policy

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