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Leaving the University

Service Catalogue Category: Accounts & Access

IT Service

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Keywords: Account, Data removal, Notice, Loss of access 

IT Service Division: Governance | Operations


When a member of staff leaves the University, a number of actions take place regarding their account and data.

The users staff account will be disabled and access to University services, devices, and systems will no longer be possible. This includes access to their email mailbox.

Staff leaving the University should backup any files they wish to retain for storage outside of the University however please be aware that staff are not permitted to copy or retain sensitive information.

Further information on the appropriate storage and sharing methods for different types of University data can be found in the Information Classification & Handling Table on the Information Assurance webpages, accessible from the staff homepage or here.

Example support requests for this service:

• I’m about to leave the University and would like to know what happens to my files?

• Can I retain my University email account once I leave the University?

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